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ROCKLIN ELEMENTARY SCHOOL - Parent Teacher Club (PTC) By-Laws


ARTICLE I-Name-Location

The name of this organization is the Rocklin Elementary Parent Teacher Club 

(Rocklin P.T.C).  The location of this organization is at the site of Rocklin 

Elementary School, 5025 Meyers Street Rocklin, Calif. 95677


ARTICLE II-Purpose

The purpose of the organization shall be to aid the students of Rocklin Elementary 

School by providing support for their educational and recreational needs and to 

promote open communication between the administration, teachers and parents. 

The PTC shall raise funds to provide educational supplies and activities for which 

funds are not available from the school district; shall be developed through 

committees, projects, and fundraisers; and shall be governed and qualified by the 

basic policies set forth in this article.


ARTICLE III-Laws

Section A,   This organization is a nonprofit public benefit organization and is not 

organized for the private gain of any person.  This organization is organized 

exclusively for charitable purposes within the meeting of 501(c)(3) of the Internal 

Revenue Code.  

Section B,   No substantial part of the activities of this organization shall consist 

of carrying on propaganda, or otherwise attempting to influence legislation and 

the organization shall not participate or intervene in any political campaign 

(including the publishing or distribution of statements) on behalf of any candidate 

for public office.

Section C,   Notwithstanding any other provisions of these Articles, the 

organization shall not carry on any other activities not permitted to be carried on 

(a) by an organization exempt from Federal income tax under section 501 (c)(3) of 

the internal revenue code of 1986 (or corresponding provision of any future 

United States Internal Revenue law) or (b) by organization contributions which 

are deductible under section 170(c)(2) of the internal revenue code of 1986 (or 

corresponding provision of any future United States internal revenue law).

Section D,     The property of this organization is irrevocably dedicated to 

educational purposes and no part of the net income or assets of this corporation 

shall ever inure to the benefit of any director, officer or member thereof or to the 

benefit of any private person.

Section E,    Upon dissolution or winding up the organization, its assets 

remaining after payment, or provision for payment, of all debts and liabilities of 

this organization shall be distributed to a non-profit fund, foundation or   corporation, 

which is organized and operated exclusively for charitable purposes 

and which has established its tax-exempt status under IRC section 501 (c)(3).

P.T.C Bylaws

Article lV-Basic policies

Section A,   The purpose of this organization shall be promoted through an 

education program directed towards parents, teachers, and the general public, 

shall be developed through conferences, committees, and projects, and shall be 

governed and qualified by the basic policies set forth in this Article.

Section B,    The organization shall be noncommercial, nonsectarian, and 

nonpartisan.  It shall not endorse a commercial enterprise nor shall members in 

their official capacities be used in any connection with commercial concerns or 

with any partisan interest, of for any purpose other than the regular fundraising 

work of the organization.

Section C,    The organization shall not directly or indirectly participate or 

intervene (in any way, including the publishing or distribution of statements) in 

any political campaign on behalf of, or in opposition to, any candidate for public 

office.  The organization may sponsor informational meeting pertaining to school-related issues.

Section D,    The organization shall not enter into membership with other 

organizations but may cooperate with other organizations and agencies in child 

welfare, such as conference groups or coordinating councils provided the 

representative makes no commitments the bind the group he/she represents.

Section E,    A quorum of the Executive Board (as set forth in Article lV, section H 

of these Bylaws) shall transact necessary business between schedule meetings of 

P.T.C. and such other business as may be referred to it by P.T.C.

Section F,    The Executive Board may authorize payment of routine 

organizational bills within the limits of the budget adopted by P.T.C. and may authorize 

the payment of other bills.  All payments shall be in accordance with 

Article section D of these Bylaws.

Section G,    The Executive Board shall create standing or special committees as 

are deemed necessary to promote the purpose and to carry on the work of the 

P.T.C.

Section H,    A quorum shall consist of one more than half the existing Executive 

Board Officers.  If the duties of an Officer are shared by more than one person, 

the presence of only one of those people shall satisfy the requirement of 

attendance of that office for the purpose of establishing quorum.

Section I,    The Executive Board shall meet at least once a month during the 

school year, unless otherwise ordered by the Executive Board.  Social meetings of 

the Executive Board may be called by the President.

Section J,    When an officer fails to attend three (3) consecutive meetings 

without an adequate excuse, the Executive Board may declare the office vacant.

Section K,    Each officer, upon the expiration of his/her term of office, or upon 

resignation, shall turn over to his/her successor, without delay, all records, books, 

and other material pertaining to the office, and he/she shall return to the 

President, without delay, all funds pertaining to his/her office.  This shall be 

transacted at the last Executive Board meeting of the current school year.

Section L,    The Treasure, with input from the Executive Board, shall prepare a 

budget and submit this budget for approval at a meeting of general membership 

in May.

Section M,    Meetings of the Executive Board shall be open.


ARTICLE V- Membership and Dues

Section A,    Any person interested in the purpose of P.T.C. may become a 

member upon payment of dues, as hereinafter provided.

Section B,    Dues for the individual membership in P.T.C. shall be determined in 

May for the subsequent year by the current Executive Board.

Section C,    An annual enrollment of members shall be conducted by the P.T.C.  

Additional members may be accepted at any time.

Section D,   There is two general categories of members:

 Parent Teams; Open to all adults interested in supporting the organization.

 Staff Teams; Staff members of the Rocklin Unified School District.


ARTICLE VI- Officers and Their Elections

Section A,   A nomination committee composed of a three (3) member team 

and may consist of at least one Executive Board member, a teacher, and a general 

P.T.C. member, will be appointed in April.  The principal or designee shall serve in 

an advisory capacity.  The nominating committee shall present a slate of officers 

and standing committee chairpersons.  The nominating committee shall make a 

published report after the April meeting.  Nominations may also be accepted from 

the floor at the April general P.T.C. meeting.  Nominations will be closed at that 

time.  The consent of each candidate must be obtained before his/her name is 

placed in nomination.

Section B,   The privilege of holding office shall be limited to members of the 

P.T.C. whose dues are paid.

Section C,   Election shall be held at the May meeting.

Section D,   Officers shall serve for a term of 2 years or until their successors 

are elected.  Officers shall assume their duties June 1. Vacancies in office shall be 

filled by appointment from the Executive Board.

Section E,   Any position may be co-chaired.


Article VII

Section A,   The president shall preside at all meetings of the P.T.C. and of the 

Executive Board: shall be a member ex-official of all committees except the 

nominating committee: with the ratification of the Executive Board, shall appoint 

the chairman of all standing committees: and shall serve as the program 

chairman.

Section B,  The vice-president shall be a member of the Executive Board.   The 

vice-president shall perform the duties of the president in the absence of that 

officer.  The vice-president shall serve as a ways and means chairman.

Section C,    The Secretary shall be a member of the Executive Board. The 

secretary shall keep the minutes of the proceeding of the membership and 

Executive Board, shall receive from the membership committee the list of voting 

member who have paid dues and prepare the official list of voting members; shall 

see that all notices are duly given in accordance with these by-laws; in general, 

perform all duties incident to the office of secretary and such other duties as may 

assigned by the president or the Executive Board.

Section D,   The treasurer shall be a member of the Executive Board.  The 

treasure shall receive all monies for the P.T.C. in a bank approved by the 

Executive Board; shall keep an accurate record of receipts and disbursements; 

shall present a statement of account at every meeting of the P.T.C. and at other 

times when requested by the Executive Board; shall present a proposed budget to 

the Executive Board by April meeting; and shall prepare state and federal tax 

forms and submit them in a timely manner.  Checks shall by co-signed by any two

(2) of the following Executive officers and/or parent representatives: President, 

Vice President, Secretary, Historian, or parent members.  The Executive Board 

shall audit the books of the P.T.C. annually or upon request or the Treasurer or at 

any time deemed necessary.

Section F,    The Historian shall be a member of the Executive Board.  The 

historian shall assemble and preserve a record of the activities and achievements 

of the organization and shall act as custodian of records and other materials 

pertinent to the organization.

Section G,   All standing committee chairmen shall be members of the 

Executive Board, shall attend Executive Board meetings, and shall carry out their 

respective committee responsibilities.

Section H,   The Principal and teacher representative shall be an active 

member of the Executive Board, advising, assisting, and coordinating.


Article VIII

Section A,   General meetings of the organization shall be held regularly 

September through May and any other times designated by the Executive Board.

Section B,    The term of each officer shall be two (2) years, beginning on June 

2 and ending on June 1 of each year.  At the conclusion of an officer’s term, the 

position becomes available.  The exiting officer may request their name to be 

placed on the ballot for nomination.  Budget priorities established and approved 

by a majority vote of the members present.

Section C,   The privilege of making motions debating, and voting shall be 

limited to members of the P.T.C. whose dues are paid.


Article IX- Executive Board

Section A,   The Executive Board shall consist of the officers (President, Vice 

President, Secretary, Treasurer, and Historian of the organization, the Principal or 

designee, one teacher representative, and all standing committee chairmen.

Section B,   No individual can serve in two (2) capacities simultaneously.  Or be

nominated for two (2) offices at the same time.


Article X- Bylaws and amendments

Section A,    These Bylaws may be amended by a two-thirds vote of members 

present at any general meeting following prior notice.  

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